Privacy Policy for Gravitas Martial Arts

Effective Date: [Date of publication]

Your privacy is important to Gravitas Martial Arts. This privacy policy explains how we collect, use, disclose, and protect your information when you visit our website, register for classes, or use our services.

1. Who We Are

Gravitas Martial Arts
1030 Front St
Conway, AR, 72034
+1 501-497-5811
gravitasmma@gmail.com
www.gravitasmartialarts.com

2. Information We Collect

We collect various types of personal information to provide our martial arts services, including:

  • Contact Information: Name, email address, phone number, and physical address.

  • Demographic Data: Date of birth, age, and gender, for class placement and age-specific programs.

  • Health Information: Relevant medical conditions or injuries to ensure safety during training.

  • Payment Details: Credit card number, billing address, and transaction history for processing payments.

  • Student Data: Attendance records, belt progress, rank, skill development notes, and performance assessments.

  • Website Usage Data: IP address, browser type, and interaction data collected via cookies and analytics to improve our website.

  • Third-Party Information: Information provided when you register through a third-party management software or platform (e.g., membership management software name).

3. How We Collect Your Information

We collect information through several methods:

  • Directly from you: When you fill out registration forms online or in the studio, sign waivers, or communicate with staff.

  • Automatically: As you navigate our website using cookies or similar tracking technologies.

  • From third parties: Through our governing bodies (e.g., EKF for specific federations, if applicable) for registration/grading purposes, or payment processors.

4. How We Use Your Information

We use the information we collect for the following purposes:

  • Service Provision: To register members for classes, manage attendance, track student progress, and communicate about schedules.

  • Billing and Operations: To process payments, manage membership accounts, and send invoices.

  • Communication: To respond to inquiries, send newsletters, provide updates about the studio, and inform about events (you can opt out of marketing communications at any time).

  • Safety and Compliance: To ensure student safety during training and comply with legal obligations or law enforcement requests.

  • Improvement: To analyze usage patterns and improve our services, programs, and website functionality.

5. Sharing and Disclosure of Information

We do not sell or rent your personal information to third parties. We may share information with:

  • Service Providers: Trusted third parties who perform functions on our behalf (e.g., website hosting, payment processing, membership software providers). These parties agree to keep your information confidential.

  • Governing Bodies/Federations: If necessary for official registration, gradings, or tournaments, as described in our specific policies.

  • Legal Requirements: When required by law, court order, or to protect the rights, property, or safety of Gravitas Martial Arts, our users, or others.

6. Data Security and Retention

We implement reasonable security measures (e.g., data encryption, access controls) to protect your personal information. However, no method of transmission over the Internet is 100% secure.

We retain your information for as long as necessary to provide services to you, comply with legal obligations, and conduct our business.

7. Your Rights

Depending on where you live, you may have rights regarding your personal data, including the right to:

  • Access a copy of the personal data we hold about you.

  • Request correction of inaccurate or outdated data.

  • Request erasure of your data (subject to legal and financial retention requirements).

  • Object to or withdraw consent for processing your data.

To exercise these rights, please contact us at [Email Address for Privacy Concerns]. We may ask you to verify your identity before processing your request.

8. Children's Privacy

Our services are open to children, but we may require parental consent for data collection for those under the age of 13, in compliance with applicable laws like COPPA.

9. Changes to This Policy

We may update this privacy policy periodically. Any changes will be posted on this page with a revised effective date.